Construction finance, engineered for builders who need institutional depth
Deep operational mastery of construction accounting — managing precision job costing, WIP schedules, AIA progress billings, and multi-state compliance. We deliver the senior financial oversight required by scaling contractors without the overhead of a full-time CFO.
Trusted by Thousand of Organizations
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Navigating the nuances: Where general accounting meets construction reality
Construction operations have a specific accounting profile that breaks the usual playbook. Generalist accountants reconcile bank draws to basic invoice templates and call it a day. That misses 60% of what's actually happening across your jobs.
The challenges that compound:
Bank deposits are tied to arbitrary draw schedules and milestone timelines—but your revenue recognition must reflect actual project completion. Your labor hours, material cost fluctuations, and equipment allocations shift daily across active jobs, while sub-contractor retainage fees must be carefully tracked before final payouts are released. Your project partners, developers, and government agencies operate completely different reporting, compliance, and lien waiver mechanics.
Multi-project operations make it harder. A contractor managing commercial builds, residential developments, and public infrastructure bids faces different local tax rules, varied union payroll compliance structures, and separate worker's comp reporting metrics.
We built our construction practice around the toolset and the workflow that handles all of this cleanly: robust WIP schedules for revenue mapping, a proper job-costing sub-ledger for itemized overhead tracking, multi-state payroll compliance, and an automated AIA progress-billing process.
Specific challenges construction companies bring to us
Cash flow on our books doesn't match our bank balance or project health
Almost always because arbitrary bank draws and milestone billings are being booked as immediate revenue without balancing under-billings and over-billings. We rebuild your revenue capture using robust Work-in-Progress (WIP) schedules—mapping actual project completion percentages against contract values so your P&L accurately reflects real performance.
Managing jobs across multiple sites and we can't tell which project is truly profitable
Commercial builds, residential sites, public infrastructure—multiple projects mean fragmented field costs, varied sub-contractor rates, and zero visibility into true project margins. We restructure your chart of accounts to track direct labor, materials, equipment, and overhead per job, delivering a monthly contribution margin analysis you can actually use to make decisions.
Inventory and material tracking is messy and project costs jump every month.
Usually because raw materials are recorded as an expense upon receipt instead of being allocated to specific jobs when utilized, or because bulk supplier discounts aren't tracked correctly. We rebuild your inventory accounting and commit costs through clean ledger integrations, tracking actual usage timelines so your estimated-at-completion costs stay accurate.
Sub-contractor retainage fees aren't being tracked and our liabilities look fake
For contractors managing large teams of sub-contractors, failing to isolate and account for withheld retainage cash overstates your current asset liquidity and masks true operational liabilities. We isolate retainage accounts payable into specialized sub-ledgers, updating them monthly to protect your bond ratings and clear ultimate lien waiver audits.
Typical engagement structure
For construction firms under CAD/USD $1M revenue: bookkeeping with project tracking, monthly close, basic job profitability reporting.
For construction firms CAD/USD $1M–5M revenue: full bookkeeping + controllership with work-in-progress (WIP) analysis, progress invoicing management, multi-state/provincial tax filings (including T5018/1099 compliance).
For construction firms CAD/USD $5M+ revenue: full controllership + fractional CFO, with cash flow forecasting, equipment financing analysis, bonding capacity prep, board packs.
Tools we work in
Frequently asked questions
We’re new to construction project management software. Should we even invest in a system like Procore or Buildertrend yet?
If your revenue is under $1M, basic job costing in QuickBooks Online or Xero is usually enough. As you scale past $1M or manage multiple complex jobs simultaneously, specialized software becomes critical. We help you transition seamlessly when your spreadsheet tracking begins to break down.
How do you handle cross-border tax compliance for US and Canadian projects?
We manage the unique cross-border requirements for both jurisdictions. This includes tracking state nexus and provincial permanent establishments, handling Canadian T5018 sub-contractor reporting, managing US 1099-NEC filings, and ensuring accurate multi-state sales tax or PST/HST compliance on materials.
We use external sub-contractors for most of our labor — does that change your scope?
Not at all, but it shifts our focus. We will prioritize robust sub-contractor compliance, holdback/retainage tracking, and insurance certificate verification. We ensure your progress billings align with sub-contractor payouts so your cash flow remains protected.
Do you work with firms managing both residential and commercial projects?
Yes. Commercial projects require rigorous Work-in-Progress (WIP) accounting and bonding capacity reports, while residential projects often focus heavily on change-order management and client draw schedules. Our team builds financial frameworks that handle both structures under one roof.
Running a construction firm that's outgrown generic small-business bookkeeping?
Book a 30-minute call. We'll walk through your job costing, your WIP reports, and whether this is the right fit.